The Comprehensive Guide for Vendors at Squamish Farmers Market: Everything You Need to Know

At A Glance

Discover all the essential information and guidelines for becoming a vendor at the Squamish Farmers Market. From the application process to stall fees, insurance requirements, and market day preparation, this comprehensive guide covers everything you need to know to participate in one of Squamish’s most vibrant markets.


Brief Overview of Squamish Farmers Market

Welcome to the vibrant and bustling Squamish Farmers Market! Located between Vancouver and Whistler, this beloved market is a thriving hub of local commerce, community spirit, and fresh, quality produce. With its stunning backdrop of mountains and the nearby Howe Sound, the Squamish Farmers Market attracts visitors and locals alike, creating a lively atmosphere that celebrates the region’s agricultural bounty.

At the Squamish Farmers Market, we believe in fostering connections between farmers, artisans, and the community. It’s a place where vendors can showcase their unique offerings, engage with customers, and build lasting relationships. With a diverse array of products and a friendly, supportive atmosphere, the market has become an essential gathering spot for both residents and visitors seeking an authentic experience.

Disclaimer: The information provided in this guide is based on our research and understanding at the time of writing. Policies, guidelines, and fees may be subject to change. For the most up-to-date information, please visit the official Squamish Farmers Market website.

Importance of being a vendor at the market

Being a vendor at the Squamish Farmers Market is more than just selling products – it’s about joining a vibrant community of like-minded individuals who are passionate about supporting local businesses and sustainable practices. As a vendor, you have the opportunity to showcase your goods to a receptive audience who values the craftsmanship, quality, and story behind the products they purchase.

The market provides a platform for vendors to connect directly with customers, share their expertise, and educate the community about the importance of supporting local agriculture and small-scale enterprises. By participating in the market, you become an integral part of the local economy, contributing to its growth and vitality.

Moreover, the Squamish Farmers Market offers a unique and memorable experience for vendors. The friendly and welcoming atmosphere creates a sense of camaraderie among vendors, fostering collaboration, and allowing for the exchange of ideas and knowledge. It’s a place where vendors can forge lasting connections, learn from one another, and celebrate the joys and challenges of their craft.

Whether you’re a farmer, grower, food service provider, crafter, or community table participant, the Squamish Farmers Market provides a platform to showcase your products, engage with customers, and immerse yourself in a community that values sustainability, local entrepreneurship, and the vibrant spirit of Squamish.

Join us at the Squamish Farmers Market and be part of this extraordinary community-driven event that celebrates the best of what our region has to offer. Together, let’s create unforgettable experiences, support local businesses, and cultivate a thriving marketplace that embodies the essence of Squamish.

II. Application Process and Guidelines

A. Overview of the Application Process Applying to be a vendor at the Squamish Farmers Market is an exciting opportunity to showcase your products and connect with the local community. The application process ensures that all vendors align with the market’s policies, guidelines, and safety requirements. Here’s an overview of the steps involved:

  1. Create a profile on Manage My Market: To begin the application process, you’ll need to create a profile on Manage My Market, the platform used by the Squamish Farmers Market. This profile will serve as your digital presence and provide essential information about your products.
  2. Apply to Squamish Farmers Market: Once your profile is complete, you can submit your application to become a vendor at the market. It’s important to provide detailed information about your products and upload high-quality photos that can be used for marketing purposes.
  3. Review and Approval Process: The market’s team will review your application and contact you via email regarding the status of your application. If your application is approved, you will receive an invoice and further instructions, including any additional documents required.

B. Important Considerations Before Applying

  1. Application Status and Reopening Dates: Please note that the market’s application process operates on a seasonal basis, and the applications may be closed during certain periods. It’s important to stay updated on the market’s website or contact the market directly for information about reopening dates for applications.
  2. Fee Payment Instructions: As part of the application process, vendors are required to pay fees. However, it’s important to follow the market’s instructions and refrain from sending any fees until your application has been approved. If fees are sent prematurely, they will be held until the end of the season.
  3. Updates and Communication from the Market: The Squamish Farmers Market has a small team that handles a high volume of applications. Therefore, it may take some time to receive a response regarding the status of your application. Rest assured that whether your application is accepted or not, you will receive a communication from the market.

C. Vendor Categories and Requirements

The Squamish Farmers Market welcomes a diverse range of vendors, each contributing to the vibrant atmosphere of the market. Here are the different vendor categories and their specific requirements:

  1. Food Service: This category includes vendors who offer prepared food items for sale at the market. It is essential for food service vendors to adhere to the market’s policies and guidelines related to food safety and hygiene.
  2. Farmers & Growers: This category is dedicated to vendors who grow and sell their own agricultural products, including fruits, vegetables, herbs, and flowers. Farmers and growers must comply with relevant regulations and ensure the quality and freshness of their products.
  3. Beverage Service: Vendors in this category offer beverages, such as coffee, tea, smoothies, or juices. They must meet the market’s guidelines and standards for preparation, packaging, and safety.
  4. Alcohol Processor and Primary Producer: Vendors who produce or process alcoholic beverages fall under this category. They must meet specific requirements, including appropriate licensing and compliance with alcohol regulations.
  5. Service: This category is for vendors who offer services related to the market or the community, such as gardening services, wellness services, or pet grooming. Service vendors should provide information about their services and ensure they align with the market’s values.
  6. Crafter: Crafters are vendors who create handmade goods, including jewelry, pottery, textiles, and artwork. They should demonstrate the quality and uniqueness of their craft through their products.
  7. Community Table: This category is dedicated to local non-profit organizations, community groups, or educational institutions that wish to showcase their initiatives or provide information to the market’s visitors. Community table vendors play an essential role in fostering community engagement.
  8. Jewelry: Vendors in the jewelry category offer handcrafted jewelry items, including necklaces, bracelets, earrings, and rings. They should showcase their unique designs and craftsmanship to attract customers.
  9. Baked Goods: This category includes vendors who specialize in freshly baked goods, such as bread, pastries, cookies, and cakes. Baked goods vendors must adhere to food safety regulations and present their products in an appealing and delicious manner.
  10. These vendor categories reflect the diverse range of products and services available at the Squamish Farmers Market. As a vendor, it’s crucial to choose the category that best aligns with your offerings and ensure that you meet all the requirements outlined by the market. By understanding and complying with these guidelines, you can contribute to the market’s vibrant and thriving community.

III. Vendor Application Step-By-Step

Applying to become a vendor at the Squamish Farmers Market is a straightforward process that involves several important steps. By following these steps, you can increase your chances of being accepted and participating in this vibrant community market.

A. Step 1: Creating a profile on Manage My Market To begin the application process, vendors are required to create a profile on Manage My Market, an online platform that facilitates market applications and management. Creating a profile allows you to provide detailed information about your business and products, which is essential for the review process.

B. Step 2: Applying to the Squamish Farmers Market Once you have created your profile, you can proceed to apply for the Squamish Farmers Market. Through Manage My Market, you will find the specific application form for the market. It is important to review and fill out the application form accurately and thoroughly, providing all the necessary details about your business and products.

C. Step 3: Updating the profile with detailed information and photos As part of the application process, it is crucial to update your profile with comprehensive information and high-quality photos of your products. The photos you provide will be used as part of the jury process, helping the market organizers evaluate the suitability of your offerings. Make sure to present your products in the best possible light to make a positive impression.

D. Step 4: Required documents and fees Along with your application, there may be specific documents and fees that need to be submitted. It is important to carefully review the application guidelines to ensure you include all the necessary documents and provide the required fees. Failure to submit the required documents or fees may result in your application being considered incomplete and not reviewed by the Squamish Farmers Market Association jury.

E. Step 5: Review process and acceptance Once your application and supporting documents have been submitted, they will go through a review process. The Squamish Farmers Market Association jury will carefully evaluate each application, considering factors such as product quality, uniqueness, and adherence to the market’s policies and guidelines. It is important to note that submitting an application does not guarantee acceptance, as the number of vendors may be limited.

During the review process, the market organizers may contact you via email with further inquiries or to request additional documents. It is crucial to promptly respond to any communication from the market and provide any requested information to ensure a smooth application process.

Upon completion of the review process, you will be notified whether your application has been accepted or not. If accepted, you will receive confirmation, an invoice for the stall fees, and any additional information required for your participation in the market.

By following these step-by-step instructions and carefully completing each stage of the application process, you enhance your chances of becoming a vendor at the Squamish Farmers Market. It is important to be thorough, provide accurate information, and meet all the requirements set forth by the market. Good luck with your application, and we hope to see you at the market soon!

IV. Stall Fees and Pricing

A. Overview of the tiered system for stall fees The Squamish Farmers Market utilizes a tiered system for stall fees to provide flexibility and accommodate vendors’ needs. This system aims to offer excellent discounts for vendors attending multiple markets while helping offset the costs associated with running the market. The stall fees are determined based on the type of vendor and the number of pre-booked market days.

B. Farmers’ stall fees and discounts For farmers participating in the Squamish Farmers Market, the stall fee is $36 per market day. To encourage farmers to attend more markets, the market offers a discount of 10% for those who book 21 or more market days. This discount not only provides financial savings but also allows farmers to establish a consistent presence and build connections with the community.

C. Non-farmers’ stall fees Non-farmer vendors, including various categories such as prepared food vendors, crafters, jewelry artisans, and more, have different stall fee structures based on their pre-booked dates. For drop-in vendors, the fee is $50 per market day. Those who pre-book 1-20 dates are charged $50 per market day, while vendors who pre-book 21 or more dates enjoy a reduced fee of $45 per market day.

D. Additional fees for alcohol vendors and trucks/trailers Alcohol vendors, including alcohol processors and primary producers, are subject to an additional fee of $6 per market day. This fee accounts for the specific licensing and regulations related to the sale of alcohol products.

For vendors with trucks and trailers, there are separate fee structures based on the size of the vehicle. Trucks less than 10 feet in length, including the hitch, follow the regular non-farmer fee structure. Trucks measuring over 10 feet but less than 15 feet, including the hitch, are charged $69.50 per day for 1-20 pre-booked dates and $62 per day for 21 or more pre-booked dates. Trucks measuring over 15 feet but less than 20 feet, including the hitch, have fees of $92 per day for 1-20 pre-booked dates and $82 per day for 21 or more pre-booked dates. Finally, trucks exceeding 20 feet, including the hitch, have fees of $114.50 per day for 1-20 pre-booked dates and $102 per day for 21 or more pre-booked dates.

It is important for vendors to review and understand the fee structure relevant to their category and vehicle type. These fees contribute to the operational costs of the market, ensuring its smooth functioning and creating a vibrant marketplace for both vendors and visitors.

By providing transparent and tiered stall fees, the Squamish Farmers Market aims to support vendors in their participation while maintaining a sustainable market environment. It is crucial for vendors to accurately calculate their fees based on the guidelines and to ensure timely payment to secure their spots at the market.

V. Insurance Requirements

A. Mandatory vendor insurance At the Squamish Farmers Market, vendor insurance is mandatory for all vendors. It is essential to have your own insurance coverage in addition to the limited liability insurance provided by the market. This requirement helps ensure the safety and protection of both vendors and customers during market operations.

B. Additional insured coverage for the Squamish Farmers Market As part of the insurance requirements, vendors are required to name the Squamish Farmers Market as an additional insured on their insurance policy. The market should be listed with a coverage amount of $2,000,000. It is important to confirm this amount with the market organizers, as it may be subject to adjustment in consultation with the market’s landlords, the District of Squamish.

By including the Squamish Farmers Market as an additional insured on your policy, you provide an added layer of protection and coverage for any liability issues that may arise during the market. This requirement ensures that all vendors share in the responsibility of maintaining a safe and secure environment for everyone involved.

C. Insurance options and resources for vendors To assist vendors in meeting the insurance requirements, the BC Farmers’ Market Association (BCFMA) has collaborated with insurance providers to offer an insurance deal specifically designed for market vendors. This insurance coverage starts at $160 and provides comprehensive coverage tailored to the needs of vendors participating in farmers’ markets.

Vendors are encouraged to explore this insurance option provided by the BCFMA. It offers peace of mind and fulfills the market’s insurance requirements while offering protection against potential risks. More information about this insurance option can be found on the BCFMA website.

In addition to the BCFMA insurance deal, vendors may seek temporary insurance options that meet the market’s requirements. It is important to ensure that your insurance policy includes the necessary coverage and complies with the market’s guidelines. Vendors should reach out to their insurance providers for details and discuss any specific requirements related to their participation in the Squamish Farmers Market.

To streamline the insurance process, vendors are requested to upload a copy of their insurance policy into the licenses tab of their Manage My Market profile. This ensures that the market has the necessary documentation on file and helps facilitate a smooth application and approval process.

Understanding and fulfilling the insurance requirements is a critical aspect of becoming a vendor at the Squamish Farmers Market. By having proper insurance coverage in place, vendors contribute to a safe and secure market environment, protecting both themselves and the market community. It is recommended to contact the market organizers or consult with insurance professionals for any questions or concerns regarding the insurance requirements.

VI. Market Day Preparation and Setup

A. Tent and equipment requirements To ensure a smooth and successful market day, vendors at the Squamish Farmers Market are required to meet specific tent and equipment guidelines. These requirements are in place to promote safety, protect vendors and customers, and create a professional and visually appealing market atmosphere.

  1. Tent specifications and wind resistance Vendors are responsible for providing their own 10 x 10 tent for outdoor markets. It is essential that the tent frame is sturdy and able to withstand the strong winds often experienced in the Howe Sound area. Tents should be rated to CSA/ULC S109 standards, indicating their ability to withstand various weather conditions. When purchasing a tent, look for the CSA/ULC S109 marking on the factory label, ensuring it meets the required standards.

By investing in a high-quality tent that meets the specified standards, vendors can have peace of mind knowing that their setup will remain stable and secure throughout the market day, even in windy conditions.

  1. Tent weights and safety The Squamish Farmers Market places a strong emphasis on safety. As part of the market’s safety requirements, vendors are required to have four tent weights to secure their tent. These weights help prevent tents from being lifted by gusts of wind, ensuring the safety of both vendors and customers.

It is crucial to select tent weights that are appropriate for the size and weight of your tent. Adequate weights will provide stability and minimize the risk of tents tipping over or causing hazards. Additionally, weights should be securely attached to the tent frame to ensure they stay in place during the market day.

  1. Table size and setup Vendors are also responsible for bringing a table that fits within their designated stall space. The table should be sturdy, functional, and appropriately sized for displaying products. It is important to consider the dimensions of your stall space and choose a table that optimizes the use of available space while allowing for easy browsing and interaction with customers.

When setting up your table, arrange your products in an organized and visually appealing manner. A well-presented display can attract customers and make it easier for them to explore your offerings. Consider using tablecloths, signage, and creative arrangements to enhance the visual appeal of your stall.

B. Recommended purchases for tents and tables To help vendors with their market day preparations, the Squamish Farmers Market suggests several recommended purchases for tents and tables. These items can be sourced from local retailers or purchased online from reputable vendors.

  • Tent: Canadian Tire and online platforms like offer a variety of tents suitable for farmers’ markets. Look for tents that meet the required standards and have positive customer reviews for durability and wind resistance.
  • Table: Canadian Tire and also offer a range of tables suitable for market setups. Consider factors such as size, height adjustability, and sturdiness when selecting a table that meets your specific needs.

By investing in quality tents and tables, vendors can ensure a professional and functional setup that reflects positively on their business. These essential market day items, along with the proper display and arrangement of products, contribute to an inviting and engaging shopping experience for customers.

As market day approaches, vendors should gather all the necessary equipment, including their tent, weights, and table, and ensure they are in good working condition. Taking the time to set up a well-designed stall not only creates an appealing shopping environment but also showcases your products and attracts potential customers.

Remember, careful preparation and attention to detail in the setup process can go a long way in creating a successful and enjoyable market day experience for both vendors and visitors.

VII. Top 5 Tips for a Successful Market Display

A. Tips for showcasing products effectively When participating in the Squamish Farmers Market, it is essential to create a visually appealing market display that effectively showcases your products. Here are some tips to help you make the most of your market display:

  1. Organize and arrange products strategically: Arrange your products in a neat and organized manner. Group similar items together and create visually appealing arrangements. Consider using props, stands, or baskets to add depth and dimension to your display.
  2. Highlight your best-selling products: Place your most popular or eye-catching products at eye level or in prominent positions within your display. This will draw customers’ attention and entice them to explore your stall further.

B. Creating an appealing and engaging market display A visually appealing market display can attract customers and create a positive impression of your brand. Here are some tips to create an engaging display:

  1. Use colors and textures: Incorporate vibrant colors and interesting textures into your display. Consider using colorful tablecloths, decorative elements, or natural materials that align with your brand image and product offerings.
  2. Create height and depth: Utilize vertical space by incorporating shelving, tiered displays, or risers. This adds visual interest and allows customers to easily see your products from a distance.

C. Importance of branding and signage Effective branding and signage play a crucial role in attracting customers and conveying important information about your products. Consider the following tips:

  1. Develop a cohesive brand identity: Create a strong brand identity by using consistent colors, fonts, and logos throughout your display. This helps customers recognize your brand and builds trust.
  2. Use clear and informative signage: Display signs that clearly showcase your brand name, product information, pricing, and any special offers. Ensure that the text is legible from a distance and the signage is well-placed within your display.
  3. Incorporate storytelling: Share the story behind your products or business through signage. This can create a connection with customers and make your products more memorable.

Remember, a well-designed market display not only attracts customers but also communicates the value and quality of your products. Take the time to plan and execute a visually appealing display that aligns with your brand identity, effectively showcases your products, and engages customers as they browse the market.

By implementing these top tips, you can create a successful market display that stands out and leaves a lasting impression on customers, increasing your chances of sales and building a loyal customer base.

IX. Final Thoughts

A. Recap of the comprehensive guide for vendors In this comprehensive guide, we have covered everything you need to know about becoming a vendor at the Squamish Farmers Market. From the application process to stall fees, insurance requirements, and market day preparation, we have provided you with valuable information to help you navigate your journey as a vendor. By following the steps outlined and understanding the guidelines and policies, you can ensure a smooth and successful experience at the market.

B. Encouragement to participate in the Squamish Farmers Market We encourage all local vendors to consider participating in the Squamish Farmers Market. This vibrant market not only offers a platform for showcasing your products but also provides an opportunity to connect with the community and build relationships with customers. The Squamish Farmers Market prides itself on its supportive and inclusive atmosphere, making it an ideal place to showcase your goods and grow your business.

Remember, the information provided in this guide is subject to change, and it is always important to stay up-to-date with the latest updates and requirements from the Squamish Farmers Market. For the most current and accurate information, we recommend visiting the official Squamish Farmers Market website at Here, you will find the latest news, application status, guidelines, and any additional resources that may assist you in your vendor journey.

We wish you the best of luck in your endeavors as a vendor at the Squamish Farmers Market. Embrace the vibrant community, showcase your unique products, and enjoy the rewarding experience of being a part of this thriving local market.

Disclaimer: The information provided in this guide is based on our research and understanding at the time of writing. Policies, guidelines, and fees may be subject to change. For the most up-to-date information, please visit the official Squamish Farmers Market website.

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